Privacy Policy for Cyber Instincts AB – Recruitment, Courses, Promotions & Employment Opportunities
Date of publication: 11.02.2026
Cyber Instincts AB (“Cyber Instincts”, “we”, “us”, “our”) manages recruitment, courses, training programs, promotions, and potential employment opportunities through our career site (the “Career Site”), related applicant tracking systems, including Teamtailor, and training platforms such as Thinkific.
This privacy policy explains how we process your personal data if:
- You visit our Career Site (“Visitor”).
- You connect with us via the Career Site to create a profile and receive information about courses, promotions, or employment opportunities (“Connecting Candidate”).
- You apply for a position, course, or program with us via our Career Site or a third-party service (“Applying Candidate”).
- We collect information about you from other parties, sites, and services because your profile may be relevant for recruitment, courses, or promotions (“Sourced Candidate”).
- We receive information about you from employees, collaborators, or partners who believe your profile is relevant (“Referred Candidate”).
- You are listed as a reference by a Candidate (“Reference”).
Candidate in this policy refers to Connecting, Applying, Sourced, and Referred Candidates, unless otherwise stated.
This policy also describes your rights and how you can exercise them.
1. About processing of personal data
Personal data means any information that can directly or indirectly identify a living individual, including name, email address, phone number, IP address, or online identifiers.
Processing includes collection, recording, organizing, storage, adaptation, retrieval, use, disclosure, and deletion.
Cyber Instincts AB is the data controller for all processing described in this privacy policy. We comply with the EU General Data Protection Regulation (GDPR 2016/679) and other applicable laws.
2. What personal data do we process?
All individuals
- Device information: IP address, browser type/version, session behavior, traffic source, screen resolution, language, location, operating system, device settings/usage.
- Technical/statistical data: URLs visited, site activity.
- Communication data: Emails, video recordings, chat messages, survey responses, account info.
- Contact details: Name, email, telephone, postal address.
Candidates
- Application information: CV, cover letter, work samples, education, references, letters of recommendation.
- Data from interviews, assessments, and other recruitment processes: Notes, tests, salary expectations.
- Public profile information: LinkedIn, GitHub, current employer websites.
- Reference-provided information: Data received from employees, collaborators, partners, or listed references.
3. Sources of personal data
We may receive personal data from:
You directly via applications, connections, registrations, or communications.
Career Site, recruitment systems (Teamtailor), and training platforms (Thinkific).
Public sources (LinkedIn, GitHub, company websites).
Employees, collaborators, or third-party partners who refer you.
- Sister companies (FutureSpex AB and UltraDefy AB) where lawful and relevant.
- Candidate-provided references.
- Data created during interviews, tests, assessments, or course participation.
4. Purposes of processing
We process personal data to:
Protect and enforce our legal rights.
Administer recruitment, courses, promotions, and employment opportunities.
Share your data with partners and third parties for administration of courses, training, and promotions (including Thinkific).
Collect information about use of the Career Site using cookies and tracking technologies.
Maintain, develop, test, and secure the Career Site and training platforms.
Provide updates about courses, promotions, and employment opportunities.
Review profiles, applications, and participation.
Contact you regarding specific courses, promotions, or employment opportunities.
Record interviews or sessions with consent.
Conduct surveys or collect feedback.
Invoice and process payments for courses or programs.
Marketing purposes: Share course-related content, testimonials, or public reviews in accordance with consent.
- Share relevant personal data within our group of companies (FutureSpex AB and UltraDefy AB) for compatible purposes.
5. Recruitment via Teamtailor
Cyber Instincts AB uses Teamtailor to handle recruitment and simplify the hiring process. The following details apply:
Collection of personal data via Teamtailor
• Personal data is collected when you:
Apply via the Service or import information from LinkedIn, Facebook, or other third-party sources.
Connect with our recruitment team via the Service.
Provide data in chat or forms relevant to recruitment.
• We may collect additional public or sourced information (“Sourcing”) or data recommended by employees or collaborators.
• Personal data collected is only used for recruitment purposes.
Consent
- By using Teamtailor, you consent to the processing of your personal data for recruitment purposes, including sourcing and storing for potential future roles.
- You can withdraw consent at any time by contacting us, though this may prevent applying for positions.
Storage and transfers
- Personal data is stored within the EU/EEA or in countries with adequate protection or under safeguards like Standard Contractual Clauses (SCC).
Users’ rights
- Right to access, correct, delete, restrict, or object to processing.
- Right to data portability.
- Right to lodge a complaint with a supervisory authority.
Security
- We and Teamtailor implement reasonable technical and organizational measures to protect personal data.
- Transfers over the internet carry inherent risks; users should keep login credentials confidential.
Third-party transfers
- Data may be transferred to processors, subcontractors, legal authorities, or as required by law.
- All third parties are contractually obliged to comply with data protection laws.
Aggregated data
- Non-identifiable, aggregated statistics may be shared; these do not identify individuals.
Cookies
- Teamtailor may use cookies for analytics and service improvement. Users may disable cookies in their browser, though some functions may be affected.
6. Sharing of personal data
Service providers: Recruitment platforms (Teamtailor), course/training platforms (Thinkific), hosting, analytics, communication.
- Group and sister companies: FutureSpex AB and UltraDefy AB.
- Authorities/legal advisors: When required by law.
- Business transactions: Mergers, acquisitions, restructuring.
We do not sell personal data.
7. Legal bases for processing
- Legitimate interest: Recruitment, training, courses, promotions, business development, website and platform security.
- Consent: Recording interviews, marketing communications, talent pools.
- Contractual necessity: Course registration, employment agreements.
- Legal obligation: Compliance with law.
8. Transfers outside the EU/EEA
- Only where adequate protection exists (EU adequacy decision, SCC, or equivalent safeguards).
9. Retention periods
- Visitors: 1 year for security and analytics.
- Candidates: As long as necessary for recruitment, courses, promotions, billing, or future opportunities.
- Marketing contacts: Until consent withdrawal or relevance ends.
- References: As long as the related Candidate data is retained.
10. Your rights
You may:
- Access and receive a copy of personal data.
- Rectify inaccurate data.
- Delete or restrict processing.
- Object to processing based on legitimate interest.
- Withdraw consent at any time.
- Exercise data portability.
- Lodge a complaint with a supervisory authority.
Contact: business.admin@cyberinstincts.com
11. Security
We implement reasonable technical and organizational measures to protect personal data. All staff and partners are bound by confidentiality obligations.
12. Marketing and promotion
We may use personal data to communicate:
Courses, training, programs, events, and promotions.
- Offers from Cyber Instincts AB, FutureSpex AB, and UltraDefy AB.
Communications are sent only where lawful, and you may opt-out anytime.
13. Updates to this policy
This policy may be updated:
- When processing or platforms change (Teamtailor, Thinkific, sister companies).
- To comply with legal or regulatory requirements.
- Following changes in business operations or services.
The latest version will always be available on our website.
